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Office space planning

Office space planning is a crucial activity for any organization, involving the strategic configuration of available space and layout to maximize efficiency and align with the company's needs and goals. It goes beyond simply placing desks and chairs, emphasizing the balance between functionality, employee needs, and the potential for future change and growth.

Taking a thoughtful approach to office space planning not only results in a comfortable and productive environment but can also lead to long-term cost savings. This guide provides insights into best practices for office space planning and expert tips on optimizing your workspace.

The Role of Space Planning in Office Design: Moving into a new office or redesigning your current space provides an opportunity to create an inspiring environment that enhances employee performance. The way you utilize the space directly influences productivity, collaboration, and engagement. Flexibility is a key consideration in modern office design, accommodating hybrid working, diverse working styles, and future changes for a more creative and adaptive workspace.

What to Consider When Planning Your Office Space:

  1. Budget and Resources: Allocate a budget and assess available resources, including existing furnishings and equipment that can be incorporated into the new design for cost savings and sustainability.

  2. Scalability and Growth: Plan the office space with future growth in mind, considering potential changes in staff size and skill sets to avoid frequent redesigns.

  3. Employee Needs: Prioritize practical design based on job requirements. Involve employees in the planning process to gather their thoughts and ideas, recognizing them as valuable resources.

  4. Regulations and Standards: Ensure compliance with regulatory standards to create a healthy workplace. Consider office density, as recommended by health and safety guidelines, to pro


  1. vide adequate space for movement and well-being.

Office Density Considerations:

  • UK offices have high densities, emphasizing the importance of alternative layouts like hot desking and broken plans.

  • The Health and Safety Executive recommends 10 to 12 cubic meters of space per person as a minimum, with less than 8 cubic meters likely impacting well-being and performance.

  • The shift to hybrid working makes "per person" a more reliable metric than "per desk," aligning with well-being and personal space considerations.

  • Decreasing office density has environmental benefits, reducing energy consumption and carbon emissions, supporting sustainability goals and certifications.

Interaction is committed to creating workplaces that prioritize comfort, performance, and environmental sustainability, aligning with evolving office density metrics and promoting well-being.

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